How Much Can You Save With Automation?
Automate Your Processes By Function
Optivate’s portfolio of services are tailored to address your functional business areas.
Featured Case Studies
F&A/Procurement
- Purchase Requisition and Automation
- Automating Invoices Process For Special Customers
- Booking Voucher Posting
- Credit Note Processing
- Export and Import From Statements of Account
- End-of-Month Accounting
- Travel & Expense Processing
- Accounts Payable - Three Way Match
- Creation of Bank Accounts for Mortgage Customers
- Trade Settlement
- Source to Pay - PO & Invoice Management and Processing
- Underwriting and New Business
- Customer Transactions LAB/FT Validation & Payment
- Fraud Detection
- Invoice Automation
SALES/ FRONT OFFICE
- Daily Project Management ReportingOpens in a new tab
- ATM Data ExchangeOpens in a new tab
Human Resources
- Create Working Sick Certificates in SAPOpens in a new tab
- Create Reports in SAP Web PortalOpens in a new tab
- Automating Payroll MutationsOpens in a new tab
- OnboardingOpens in a new tab
Tax/Compliance
- Maintenance Prediction for LocomotivesOpens in a new tab
- Reporting & Compliance - Operational Quality AssuranceOpens in a new tab
F&A/Procurement
Purchase Requisition and Automation
Company
Global automotive supplier
Implementation Time
Within 5 Weeks
Benefits
Degree of robotization: 100% of effort automated
ROI: ~8 months
Higher standardization of process
Quality improvement to 0% error rate
Much faster processing time – reduction of 78%
User friendly and better user acceptance
Manual effort reduction to 5%
The Challenge
The Solution
F&A/Procurement
Automating invoices process for special customers
Company
Implementation Time
Within 4 Weeks
Benefits
Degree of robotization: 70% of effort automated
ROI: 3 months
Error rate reduced to 0%
Manual effort reduction to 10%
Faster processing time – reduction of 75%
Cost savings of 60%
The Challenge
The Solution
F&A/Procurement
Booking voucher posting
Company
Implementation Time
Within 4 Weeks
Benefits
Degree of robotization: 70% of effort automated
ROI: 5 months
Error rate reduced to 0%
Manual effort reduction to 15%
Faster processing time – reduction of 85%
Cost savings of 60%
The Challenge
The Solution
F&A/Procurement
Credit note processing
Company
Implementation Time
Within 4 Weeks
Benefits
Degree of robotization: 100% of effort automated
ROI: 3 months
Massive improvement of customer relationships
Error rate reduced to 0%
Manual effort reduction to 0%
Faster processing time – reduction of 60%
The customer had time to focus on processes that involved more critical thinking
The Challenge
The Solution
F&A/Procurement
Credit note processing
Company
Implementation Time
Within 4 Weeks
Benefits
Degree of robotization: 100% of effort automated
ROI: 3 months
Massive improvement of customer relationships
Error rate reduced to 0%
Manual effort reduction to 0%
Faster processing time – reduction of 75%
The customer had time to focus on processes that involved more critical thinking
The Challenge
The Solution
F&A/Procurement
Export and import from statements of account
Company
Implementation Time
Within 3 Weeks
Benefits
Degree of robotization: 100% of effort automated
ROI: 3 months
Error rate reduced to 0%
Manual effort reduction to 5%
Faster processing time – reduction of 85%
Faster response time for customer queries
The Challenge
The Solution
F&A/Procurement
End-of-month accounting
Company
Implementation Time
Within 6 Weeks
Benefits
Degree of robotization: 75% of effort automated
ROI: 5 months
Error rate reduced to 0%
Manual effort reduction to 25%
Faster processing time – reduction of 65%
More standardization
High quality improvement to 0% error rate
The Challenge
The Solution
F&A/Procurement
Travel & expense processing
Company
Implementation Time
Within 3 Weeks
Benefits
Degree of robotization: 100% of effort automated
Error rate reduced to 0%
Manual effort reduction to 15%
Faster processing time – reduction of 75%
Employees were redeployed to higher value activities
The Challenge
The Solution
F&A/Procurement
Accounts Payable - three way match
Company
Implementation Time
Within 4 Weeks
Benefits
Degree of robotization: 100% of effort automated
ROI: 2 months
Massive improvement of customer relationships
Error rate reduced to 0%
Faster processing time – reduction of 90%
Customer had time to concentrate on other processes that involved more critical thinking
Manual effort reduction to 10%
The Challenge
The Solution
F&A/Procurement
Creation of bank accounts for mortgage customers
Company
Implementation Time
Within 4 Weeks
Benefits
Degree of robotization: 100% of effort automated
ROI: 3 months
Cost reduction by 70%
Error rate reduced to 0%
Manual effort reduction to 5%
Faster processing time – reduction of 75%
The Challenge
The Solution
F&A/Procurement
Trade settlement
Company
Implementation Time
Within 4 Weeks
Benefits
High automation efficiency with 0 error rates
Improved processing quality
Average handling time (AHT) reduced from 40 minutes to 3 minutes
Expected effort benefit of 444 hours per year
The Challenge
The Solution
F&A/Procurement
Source to pay - PO & invoice management and processing
Company
Implementation Time
Within 4 Weeks
Benefits
100 % compliance on TAT
54 % FTE savings
The Challenge
The Solution
F&A/Procurement
Source to pay - PO & invoice management
Company
Implementation Time
Within 4 Weeks
Benefits
100 % compliance on TAT
90 % FTE savings
The Challenge
The Solution
F&A/Procurement
Underwriting and new business
Company
Implementation Time
Within 4 Weeks
Benefits
100% process accuracy
Zero errors
Improved quality and speed of processing
80 % TAT (Turnaround Time) reduction was achieved
¼ human effort saved from the process
The Challenge
The Solution
F&A/Procurement
Customer transactions LAB/FT validation & payment
Company
Implementation Time
Within 4 Weeks
Benefits
0 errors
ROI within less than 12 months
0% exceptions during automation
RPA handles both the transaction and the new control and audit trail
Implementation within 3 months
The Challenge
The Solution
F&A/Procurement
Fraud detection
Company
Implementation Time
Within 4 Weeks
Benefits
Time spent on requests dropped from 45 minutes to 20 minutes, eliminating human involvement
The robot allowed SLAs to be brought back to acceptable levels with the same resources
1 hour was automated to 5 minutes (with 95% automation)
No exceptions
The Challenge
The Solution
F&A/Procurement
Invoice automation
Company
Implementation Time
Within 4 Weeks
Benefits
Delivery effort plummeted from ten minutes to three – a dramatic reduction of 70%.
Precise, non-invasive Citrix integration
The Challenge
The Solution
F&A/Procurement
Order to cash
Company
Implementation Time
Within 4 Weeks
Benefits
Efficient automation of manual activities
80% of the transactions volume handled by robots
100% accuracy of transactions
The Challenge
The Solution
F&A/Procurement
Open items reconciliation for GL account
Company
Implementation Time
Within 4 Weeks
Benefits
Efficient automation of manual activities
Significant productivity gains
Reduced manual working
Decreased volume of reworking
The Challenge
The Solution
F&A/Procurement
Non purchase order processing
Company
Implementation Time
Within 4 Weeks
Benefits
Efficient automation of manual activities
Scalable solution across all entities
Scalable solution that could be replicated with minor adjustments across engagements within CG
The Challenge
The Solution
The UiPath robot handled the data from BPOPEN tool to the OFIN system to reduce errors, increase efficiency and the speed of processing.
F&A/Procurement
Reference data, pricing & corporate actions
Company
Implementation Time
Within 4 Weeks
Benefits
100% automation accuracy
200% productivity gain
12/38 FTE savings
60% AHT (reference data) savings after automation
75% AHT (pricing) savings after automation
The Challenge
The Solution
The implementation partner set up 4 UiPath robots in a solution where the custodian requests were picked up automatically from the input queue and processed by validating ISIN with different financial service providers. The timely activity for pricing, like morning, afternoon and evening, was scheduled and processed accordingly. The activity for Corporate action, including daily dividend processing, Paydate check, Retro Corporate actions and retro dividend were fully automated.
Sales/Front Office
Daily project management reporting
Company
Implementation Time
Within 4 Weeks
Benefits
Degree of robotization: 100% of effort automated
ROI: 6 months
Massive improvement of customer relationships
Error rate reduced to 0%
Manual effort reduction to 5%
Faster processing time – reduction of 80%
Improved efficiency of object managers
The Challenge
The Solution
Sales/Front Office
ATM data exchange
Company
Bank
Implementation Time
Within 4 Weeks
Benefits
Degree of robotization: 90% of effort automated
ROI: 2 months
Error rate reduced to 0%
Manual effort reduction to 0%
Faster processing time – reduction of 70%
Faster response rate to internal customers
The Challenge
The Solution
Human Resources
Create working sick certificates in SAP
Company
Implementation Time
Within 3 Weeks
Benefits
Degree of robotization: 90% of effort automated
ROI: 6 months
Massive improvement of customer relationships
Error rate reduced to 0%
Manual effort reduction to 5%
Faster processing time – reduction of 80%
Improved efficiency of employee
The Challenge
The Solution
Human Resources
Create reports in SAP web portal
Company
Implementation Time
Within 4 Weeks
Benefits
Degree of robotization: 100% of effort automated
ROI: 7 months
Massive improvement of customer relationships
Error rate reduced to 0%
Manual effort reduction to 20%
Faster processing time – reduction of 75%
Improved efficiency of employee
The Challenge
The Solution
Human Resources
Automating payroll mutations
Company
Implementation Time
Within 7 Weeks
Benefits
Degree of robotization: 90% of effort automated
ROI: 4 months
Other benefits:
Staff costs reduced by 60%
Error rate reduced to 0%
Faster customer response times
Capacities were expanded cost-effectively
Faster processing time – reduction of 85%
Manual effort reduction to 25%
The Challenge
The Solution
Human Resources
Onboarding
Company
Implementation Time
Within 7 Weeks
Benefits
100 % automation achieved
10 X faster processing after automation
Accuracy rate increased to 100%
100 % scalable through peak times
The Challenge
The Solution
Tax/Compliance
Maintenance prediction for locomotives
Company
Implementation Time
Within 3 Weeks
Benefits
Degree of robotization: 100% of effort automated
ROI: 3 months
Error rate reduced to 0%
Manual effort reduction to 10%
Faster processing time – reduction of 50%
Higher accuracy in maintenance prediction
The Challenge
The Solution
Tax/Compliance
Reporting & compliance - operational quality assurance
Company
Implementation Time
Within 3 Weeks
Benefits
100% accuracy rate in processing
Increased operational quality
100% FTE savings